1. About this Policy 1.1 This policy explains when
and why we collect personal information about our members, how we use it
and how we keep it secure and your rights in relation to it. 1.2 We
may collect, use and store your personal data, as described in this Data
without prior notice. You are advised to check our website www.deepingscamera.club regularly for any amendments (but amendments will not be made retrospectively). 1.4
We will always comply with the General Data Protection Regulation
(GDPR) when dealing with your personal data. Further details on the GDPR
can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we? 2.1
We are Deepings Camera Club. We can be contacted through the club
secretary, Brian Redshaw: firstname.lastname@example.org, or the
membership secretary, Mary Trumble: email@example.com.
3. What information we collect and why
Type of information Member’s name, address, telephone numbers, e-mail address(es), photographic images. Purposes Managing the Member’s membership of the Club. Organising and administering photographic competitions and exhibitions. Legal basis of processing For the purposes of our legitimate interests in operating the Club.
Type of information Name, e-mail address and telephone number of each Club Officer. Purposes Information
published on the Club’s website, in the Club’s annual programme and
other publications, in each case as a point of contact at the Club. Legal basis of processing For the purposes of our legitimate interests in operating and promoting the Club.
4. How we protect your personal data 4.1 We will not transfer your personal data outside the EU without your consent. 4.2
We have implemented generally accepted standards of technology and
operational security in order to protect personal data from loss,
misuse, or unauthorised alteration or destruction. 4.3 Please note
however that where you are transmitting information to us over the
internet this can never be guaranteed to be 100% secure. 4.4 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide to us? 5.1
We will never sell your personal data. We will not share your personal
data with any third parties without your prior consent (which you are
free to withhold) except where we are required to do so by law or as set
out in the table above or in paragraphs 5.2 and 5.3 below. 5.2 We
may pass your personal data to third parties who are service providers,
agents and subcontractors to us for the purposes of completing tasks and
providing services to you on our behalf (e.g. to print newsletters and
send you mailings). We do this for the purpose of our legitimate
interests in operating the Club and for performing our contract with
you. However, we disclose only the personal data that is necessary for
the third party to deliver the service and we have a contract in place
that requires them to keep your information secure and not to use it for
their own purposes. It is possible that third parties may themselves
engage others (sub-processors) to process your data. Where this is the
case third parties will be required to have contractual arrangements
with their sub-processor(s) that ensure your information is kept secure
and not used for their own purposes.
6. How long do we keep your information? 6.1
We will hold your personal data on our systems for as long as you are a
member of the Club and for as long afterwards as it is in the Clubs’
legitimate interest to do so or for as long as is necessary to comply
with our legal obligations. We will review your personal data every year
to establish whether we are still entitled to process it. If we decide
that we are not entitled to do so, we will stop processing your personal
data except that we will retain your personal data in an archived form
in order to be able to comply with future legal obligations e.g.
compliance with tax requirements and exemptions, and the establishment,
exercise or defence of legal claims. 6.2 We securely destroy all financial information once we have used it and no longer need it.
7. Your rights 7.1 You have rights under the GDPR: (a) to access your personal data (b) to be provided with information about how your personal data is processed (c) to have your personal data corrected (d) to have your personal data erased in certain circumstances (e) to object to or restrict how your personal data is processed (f) to have your personal data transferred to yourself or to another business in certain circumstances To
make requests regarding any of the above topics, please contact the
Data Controller: Mary Trumble – firstname.lastname@example.org 7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner: Web: https://ico.org.uk/concerns/ Tel: 0303 123 1113 Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
more details, please address any questions, comments and requests
regarding our data processing practices to our data controller – Mary
Trumble – email@example.com .